This post includes the detailed answer to the question ‘How to Write a Letter to Principal?’ along with samples of formal letter and informal letters.
Table of Contents
- What is a letter?
- Purpose of Letter
- Types of Letters
- How to Write a Formal Letter?
- How to Write an Informal Letter?
Sample Formal Letter
Sample Informal Letter
Now, let’s learn How to Write a Letter to Principal?:
What is a Letter?
A letter is a written message that is conveyed from one person to another person generally via post.
Main Purpose of Letter:
(The main purpose of the letter is “Communication in written form”)
Types of Letters:
There are two types of letters.
- Formal letter
- Informal letter
Formal Letter
A formal letter is written for business and professional purposes. It is written in simple language and is written to governmental institutions and business concerns.
Informal Letter
An informal letter is written for personal communication. It uses casual and emotional language and tone and is written to a friend or a family member.
How to write a formal letter?
Parts of a Formal Letter
A formal letter consists of 8 parts:
1. Sender’s detail
This part includes the Address of the person who is sending the letter.
2. Date
It is the date on which the letter is written. E.g., [26th January 2022]
3. Receiver’s detail
This part includes the Name and Address of the person for whom the letter is written.
4. Salutation
It is written to address the receiver e.g., Dear Sir/Madam
5. Subject
The subject of the letter tells us what the letter is about.
6. Body
It contains the actual message of the essay. It is composed of three parts: (Introduction, Main Message, and Conclusion). The introduction talks about the purpose of the letter, the Main message contains detailed information and the Conclusion summarizes the information provided.
7. Complimentary Close
It is a way to end the letter, and it generally means goodbye in general terms and is written as Yours Faithfully/Sincerely).
8. Sender’s Name, Designation, and Signature
This part shows the name, designation, and signature of the person writing the letter.
Sample Formal Letter
Write a letter to the editor of the newspaper on the issue of the bad condition of the roads in your area.
5-D Olfactory Road
Lahore, Pakistan
21st June 2022
The Editor
The News
Lahore, Pakistan
Subject: About the Bad Condition of Roads in Our Area
Dear Sir,
Through the columns of your esteemed newspaper, I would like to draw the attention of the concerned authorities towards the bad condition of roads in our area.
The roads in the said area have got deteriorated due to the excessive and rough use and their bad condition is causing problems for the people. Moreover, after the rains, the situation is more pathetic. The holes in the road get covered with water and the road becomes accident-prone. Numerous accidents have taken place for around two years.
It would be a great favor if your newspaper publishes this problem so that the concerned authorities may see the gravity of the issue and may take the required action to solve the problem. I hope that you consider the request of the residents of this area.
Yours Faithfully,
Ahmed Ali
(Signature)
How to Write an Informal Letter?
Parts of an Informal Letter:
1. Sender’s Detail
This part includes the Address of the person who is sending the letter.
2. Date
It is the date of writing the letter E.g., [26th January 2022]
3. Salutation
It is the address to receiver e.g., Dear Mother/Dear Ali/Dear Bestie
4. Body
It contains the actual message of the essay. It has three parts: (Introduction, Main Message, and Conclusion). The introduction talks about the purpose of the letter, the Main message contains detailed information and the Conclusion summarizes the information provided.
5. Complimentary Close
It is a way to end the letter, and it generally means goodbye in terms and is written as Yours Lovingly/Sincerely).
6. Name and Sign
This part shows the name and signature of the person sending the letter.
Sample Informal Letter
Write a letter to your friend to wish him his birthday.
139-B Rana Town
Lahore, Pakistan
21st June 2022
Dear Aleena,
I can’t believe that my best friend is going to be 30 years old tomorrow. Although you don’t look that young, still aging is here and now you are going to enter another phase of your life.
I want to say that you have been a great support in my life and you helped me out in every difficult time of my life. Without your continuous support, it was impossible for me to reach the place where I am today. Let’s not be so serious and talk about the birthday party that I am excited about. I wish you a happy birthday and all our friends have decided to arrange a party for your birthday. It is in Shazia’s home and I know that it is near your house so there is no need to travel much.
Another important point is that it is a themed birthday bash and as per the theme, everyone is wearing a red dress while the birthday person will wear a black dress. I am sending you a black dress along with this letter. I have attached the invitation card with the information about venue and time of the party.
Just wear the black dress and reach the venue at the given time. We will be waiting for your arrival and yes! Don’t worry as all the dishes decided for the party are according to your taste and preference. After all, I have been your friend for a long time and know you better.
Well! Fun apart! Many happy returns of the day! I hope you achieve all your dreams this year and your life fills with happiness.
Yours Lovingly,
Amina Tahir
(Signature)
Final Words
This article discusses the concepts of Letter writing, formal letter, informal letter, and samples of formal and informal letters. To watch the video lecture, check the following video link:
